Privacy Policy

The Hostess Note (“we”, “us”) is operated by Andrea McGregor, a sole proprietor in East Greenwich, Rhode Island. This policy explains what we collect, why, and the choices you have. Questions: andrea@wakefieldbranchcompany.com.

The short version

• We use your information only to run invitations, RSVPs and event reminders.
• We never sell or share mobile phone numbers or text-message opt-in information with third parties or affiliates for their marketing or promotional purposes.
• Guests do not need an account. Each host’s contacts and guest lists are private to that host.

Information we collect

• Hosts: name, email address and password (stored securely by our authentication provider), and the party details, images, menus and gift links you add.
• Contacts a host adds: names, mobile numbers, optional email addresses and tags. Hosts add these themselves; we use them only so the host can send their own invitations.
• Guests: your reply (yes or no), how many adults and children are coming, anything you choose to bring, and an optional dietary note. Your dietary note is shown only to your host.
• Text reminder opt-in (optional): if you check the box on the RSVP page, we record your mobile number, the exact wording you agreed to, the date and time, and basic technical details (like your browser type) as evidence of your consent.
• Contact form: if you write to us, your name, phone number and/or email, what your message is about, your message, and how you’d like us to reply. We use these only to answer you.
• Technical data: standard server logs and security information needed to keep the service working and prevent abuse. We do not use advertising trackers or sell data.

How we use information

• To show invitations, save RSVPs and menu choices, and show hosts who is coming.
• To send event reminder text messages only to guests who opted in, for the event they opted in for.
• To secure the service, prevent abuse, and respond to support requests.

Initial invitations are sent by hosts from their own phones. We do not send marketing texts.

Mobile information and SMS

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text-messaging originator opt-in data and consent will not be shared with any third parties, except service providers that deliver messages on our behalf (such as our SMS provider), solely to send the messages you requested. See our SMS Terms.

Who we share with

• Your host: guests’ replies, counts, menu choices, dietary notes and opt-in status are visible to the host of that event.
• Service providers that host and run the service for us (database and storage, website hosting and, once enabled, SMS delivery). They may use the data only to provide their service to us.
• Legal reasons: if required by law or to protect people’s safety.

Other guests never see your contact details, your dietary note or your private link.

How long we keep it

Personal invitation links stop working 30 days after the event. Hosts can delete contacts, invitations and parties at any time. We keep consent records as long as needed to show that messages were sent with permission. To delete your data, email us.

Children

The service is for adults. Guests share only the number of children attending, not children’s names or details.

Your choices

• Reply STOP to any text reminder to stop them, or turn reminders off on your RSVP page.
• Ask us to access, correct or delete your information at andrea@wakefieldbranchcompany.com.

Security

Data is encrypted in transit, invitation images are stored privately, and each guest link is a long random code that only opens that household’s invitation. No system is perfectly secure, so please don’t post personal invitation links publicly.

Changes

We’ll update this page if our practices change and change the date at the top.